Advanced Event Management: Custom Fields and Registration Forms
Learn how to create custom registration fields, collect attendee information, and streamline your check-in process with Eventsona's advanced features.
Introduction
Custom fields allow you to collect specific information from attendees during registration. This guide covers everything from basic custom fields to advanced form configurations.
Understanding Custom Fields
Custom fields let you gather information beyond basic ticket details. Common uses include dietary restrictions, t-shirt sizes, session preferences, and emergency contacts.
Creating Custom Fields
Navigate to your event's settings and select "Custom Fields". Click "Add Field" and choose from these field types:
- Text: Single-line text input
- Textarea: Multi-line text input
- Number: Numeric input
- Email: Email address validation
- Phone: Phone number input
- Select: Dropdown menu
- Radio: Single choice from options
- Checkbox: Multiple selections
- Date: Date picker
Field Configuration
For each field, configure:
- Field Label: What attendees will see
- Required: Whether the field must be filled
- Options: For select/radio/checkbox fields
- Order: Display sequence
Best Practices
- Only ask for necessary information
- Keep forms short to reduce abandonment
- Use clear, concise labels
- Group related fields together
- Mark optional fields clearly
Accessing Custom Field Data
View collected data in your event dashboard under "Attendees". Export data as CSV for use in other tools. Custom field data is also available in your attendee check-in app.
Use Cases
Conference Events: Collect session preferences, dietary restrictions, and accessibility needs.
Workshops: Gather skill levels, experience, and learning objectives.
Networking Events: Ask about industry, interests, and networking goals.
Conditional Fields
For advanced use cases, you can create conditional fields that appear based on previous answers. This keeps forms relevant and reduces clutter.
Privacy and Compliance
Ensure you comply with data protection regulations. Only collect necessary information and clearly communicate how data will be used. Eventsona helps you maintain GDPR and other compliance requirements.
Conclusion
Custom fields are powerful tools for gathering attendee information and personalizing event experiences. Use them thoughtfully to enhance your events while respecting attendee privacy.