Add Team Members & Roles on Eventsona

Build a team that matches the door

Events fail when everyone has admin access—or when door staff cannot open check-in. Organisation team members, roles, and permissions keep finance, editing, and entry separated on purpose.

Step 1: Open Team for your organisation

In the organiser dashboard, open Team. You will see members linked to the organisation that owns your events.

Step 2: Invite a member

Choose Add Team Member
Enter their email
Select a role (Owner, Admin, Manager, or Staff—as offered)
Confirm permissions for events, financials, and settings
Send the invitation and confirm they accept

Step 3: Understand typical roles

Owner: Full control, including sensitive settings and payouts
Admin: Broad event, finance, and team management
Manager: Create and manage events, view performance
Staff: Limited access—ideal for QR check-in without financials

Step 4: Set least-privilege permissions

Grant only what the person needs this week:

Event create / edit
Financial access and payout requests
Team invites
Organisation settings
Analytics and reports

Door volunteers rarely need payout rights. Finance rarely needs every check-in device logged in as Owner.

Step 5: Maintain the roster

Edit roles when responsibilities change. Remove access the day someone leaves. Review the list before major events so ex-staff cannot open dashboards from old sessions.

Day-of recommendation

Give check-in staff Staff (or equivalent) access only to the events they work. Keep Stripe and organisation settings with Owner/Admin. Brief the door team using the check-in interface guide.

Security habits

Start narrow; widen permissions only when blocked
Use strong account security on Owner and Admin logins
Do not share one login across the whole crew
Document who owns payouts vs who owns the door

Frequently asked questions

Can one person work multiple organisations?

Yes if invited to each. Always confirm which organisation is selected before editing events or requesting payouts.

What role should a venue hire have?

Staff-level check-in access for that event only, unless they also manage listings.

Who should request payouts?

A trusted Owner or Admin who reconciles the financial dashboard.

Invite your crew

Become an organiser, create the organisation, then invite door staff before you sell out. Pair with QR check-in for first-time organisers. Explore Events, Venues, and Pricing. Also see organisation settings.